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MINUTES OF THE HERALDS MEETING – March 19, 2023
(11:05 AM to 1:16 PM)
ATTENDEES:
Antonio Giordano, Vesper; Edith of Swanesdale; Matins; Astrith of Swansvale, HE; Domamir Vlatko syn, Green Crown; Aasa Thorvaldsdottir, Green Banner; Hirsch von Henford, Golem; Victoria of Durham, Sable Swan; Na'arah bat Avraham, Pinnacle; Thialvi Ulfsson; Susan Rannulf.
COLLEGE OF HERALDS MEETINGS
The March meeting was held via remote conference. Upcoming meetings will be via remote conference until Vesper announces otherwise.
Heralds’ Meeting for 2023: May 21, July 23, September 17, November 12. Meetings usually begin at 11:00 AM and will be held via online/remote teleconference until further notice.
The DEADLINES for submission forms and documentation are: Deadlines: May 10, July 12, September 6, November 1.
Submission forms must be complete and received either via EMAIL or hardcopy by the deadline date at midnight to be considered at the next meeting (which is about 11 days later, except December due to holidays and the roadshow meeting prep time needed). If the forms are EMAILED, then payment must arrive by the meeting day. WALK-IN submissions will not be accepted while meetings are held via remote conference.
REPORTS
Vesper (Antonio): Deputy (Eilis): Thanks to everyone who sent in reports for this meeting.
Note: if Vesper makes an announcement in Court, please make sure that recognitions, etc. are included in the Court report. See further details under Golem’s report.
Her Excellency Eliška is doing a Symposium on sealing documents planned for Beltane. Antonio and Aasa will both be in attendance.
Reminder from Golem that ‘Acting’ Seawolf, Sable Swan, etc. have to be proclaimed as ‘Sable Swan Pursuivant’ by Vesper to officially take over the role. Victoria of Durham is thus anointed as Sable Swan Pursuivant by Vesper. Moira of Kent is also thus anointed as Seawolf Pursuivant.
Vesper Principal Herald offers unto Aasa Thorvaldsdottir the title of Herald Extraordinary, to be affirmed in court at Spring Crown.
Heraldic / SCA wills - Na’arah, Aasa, and Antonio are going to work on a project to publish information to the West populace in the near future about what a Heraldic Will is and how to register one.
Seawolf (Moira): Their Highnesses have submitted several new awards to Principality/Kingdom Seneschals and Their Majesties for approval. These awards all have their basis in current Mists awards or awards existing in the Kingdom and/or other Principalities. The ceremonies for these new awards will likewise have their basis in currently existing ceremonies.
The fully de-gendered ceremony book for the Principality will be completed prior to Spring Coronet on March 31, 2023. The revised book will be returned to Golem Herald for publication once the new awards are approved and the new ceremonies are added.
Sable Swan (Victoria): She is working with a new herald to be warranted. Because of weather and travel concerns, Their Highnesses have not been over the hill to events in the past couple of months. The Cynaguan Ceremony Book is going through another round of degendering and approvals.
Stellanordica (Catriona): Eskalya passed their herald office from Verica of Lighthaven to Isabella Hawke. Stellanordica is learning how to get the new herald properly rostered - they are learning together.
After she learns the roster process, Catriona will also be updating Selviergard's herald info: Astridr is planning to pass the office to Myrra of Selviergard, a relative newcomer. Rodrigo dei Reinosa has graciously agreed to help mentor, as he is local to the new herald.
Winter's Gate is well-handled by Anne FitzRichard.
Astridr will be continuing in the role of Wolfhound (consulting) Herald for Oertha.
Their Highnesses have been traveling, and Catriona hasn’t been with them, and Her Highness is planning to work with local heralds for court as needed (since Stellanordica isn't always with them!)
The Principality doesn't have another event scheduled until July (Coronet); local events continue.
Exchequer (Damir): Successor (Heinreich): The College remains solvent. Damir will be working on the Q1 report next month once the bank statements are received. He needs to confer with Vesper and Sir Heinrich to update the transition schedule for this office.
Matins (Edith): Deputies (Ruadrí and Sieglinde): New forms! There are now fillable PDFs and updated non-fillable PDFs available for use. Watch for upcoming changes to the West Heralds Submissions page. The rest of the submissions process continues to roll through.
Green Crown (Damir, stunt deputy Eilis): Special thanks to Moira of Kent for handling West Court at Gulf Wars. Damir is conferring with Their Majesties in anticipation of Crown next weekend. Court heralds will be needed and we currently have 4 elevations over the weekend. He’s also pleased to report that Gillian Trenowith has expressed interest in becoming deputy successor for this office in anticipation of Damir stepping down in 2024.
Baldric (training deputy): Vesper is running training as a College-wide program, not assigned to a specific individual at this time.
Brachet (vacant).
Green Cloak (Alizan): No report received.
Green Trumpet (Gwenhwyfaer): No Kingdom events have been held since the last meeting. She intends to be present at Spring Crown.
Green Banner (Aasa): Aasa has continued to do a lot of consultation online. She is working with someone who may become a new name herald. Green Banner will be at Spring Crown with the Consultation Table.
Golem (Hirsch): Golem has been busier than normal.
There was an issue with at least one court report not making it to the royalty, because the Kingdom IT team had updated the email forwarding (which they should do) – this was done quicker than expected, and the outgoing royalty didn’t receive one of their court reports. This brought in Vesper, the Kingdom Seneschal, and the Chronicler (who oversees the web team, which Golem didn’t realize), and we had a call to talk about procedures. The new procedure is basically this:
- IT does not change the email forwarding for seven days after a Coronation or Investiture event.
- The herald for the courts for any outgoing royalty needs to get personal email addresses from Them, so that they can be put in the Court Report (there is a place for this in the form – Alternate Royalty Email), to ensure that the outgoing royalty see the report.
- The herald for said courts should attempt to get the court reports in within the seven days, but the above will help in the case that life happens.
- And one last issue: emails to officers should be responded to by those officers within 72 hours at the most (this was a problem as well – IT would do things and not notify Golem, when requested … leaving Golem not knowing if something was done or not).
Then, the host server updated the main programming language used for the Awards List (and History) websites. This caused some of the code to break in places, which was … irritating at best. (The issue has to deal with them tightening the way some of the code works on their side, but in the process it caused errors that are odd, at best.) This included the email program used for various forms (award recommendations, court reports, and more), and at least some award recommendations didn’t go through. Once notified of that issue, Golem went in and was able to fix the problem quickly. However, Golem is still finding places with lesser-used parts of the sites that produce errors, if you see one, please notify Golem with the details in the error message.
Golem taught an online class February 28, nominally for Allyshia, but available to anyone who wanted
to attend (we had one attendee from Meridies) on Being a Court Herald. The notes, and a video
(2 hours) are available on the Class Handouts page of the Heralds site:
https://heralds.westkingdom.org/ClassHandouts/index.php
It was well attended, and people seemed to feel that they got a lot out of it,
at least from the comments and thanks Golem got after. (And the notes for the class have been updated
from questions, so that if Golem teaches the class again, they will be incorporated.)
And one last issue that came up – a couple of items were not put into a court report by one of
the heralds from 12th Night (no finger pointing). This was discovered recently by Vesper and Golem,
and Golem submitted an auxiliary court report (although the royalty at the time were possibly headed
to or at Gulf Wars). There is a page on the Awards List site that may not be well known, but
any Court Herald should check out – Regional Notes:
https://heralds.westkingdom.org/Awards/forms/Court_RegionalNotes.php
This page includes details on awards that have specific requirements for the Court Report,
and information about items that the herald may not get before court and the need to get them after
court (A&S competition winners, Muckin’ Great Club, etc.). “Regional” refers to Kingdom, each of
the Principalities, and some of the Baronies.
ANNOUNCEMENTS / Other Business
GENERAL ANNOUNCEMENTSFacebook Page: The West Kingdom Heralds' have their own page on Facebook, announcements, help with consultation, and more are often done there:
https://www.facebook.com/groups/302970543102065/
MAILING LIST: The Yahoo hosted mailing lists have been closed by the folk at Yahoo. At this time, we no longer have a means of communicating with the College of Heralds except the Facebook Page noted above, or via email. To make it possible to post announcements from senior staff heralds, there is a new Announcements page (link removed, as this page was not used and removed from the site).
ELECTRONIC RESOURCES: Many interesting heraldic links can be found through the SCA Heraldry web page at http://www.sca.org/heraldry, including the Laurel home page, the on-line Armorial and Ordinary (with search capabilities) and The Academy of St. Gabriel (an onomastic and heraldic consultation service). The West Kingdom Heraldry site and the West Kingdom Awards List can be accessed through the West Kingdom site, http://www.westkingdom.org. Heraldic queries may also be addressed to Vesper at herald@westkingdom.org -- answers may take a few days.
BRACHET MEETINGS
Contact brachet@heralds.westkingdom.org for external commenting participation.
FROM THE LOARS
The cover letters, acceptances and returns for the past can be found at http://heraldry.sca.org/loar/. If you are interested in responding to some of the calls for commentary put out by the Laurel Sovereign of Arms, please be sure to visit the site.
November, 2022 LoAR (printed January 12, 2023) (West - No LoI)
Cover Letter
December, 2022 LoAR (printed February 7, 2023) (West - Sept. 2022 LoI)
Cover Letter
West Acceptances - December LoAR
West Returns - December LoAR
None!
West Pends - December LoAR
January, 2023 LoAR (printed March 6, 2023) (West - No LoI)
Cover Letter
West Acceptances - January LoAR
In Service,
Edith of Swanesdale, PaL,
Matins Herald
SUBMISSONS – March (2023)
ITEMS SENT TO LAUREL
Per pale Or and vert, two stag’s heads erased respectant counterchanged, as augmentation on an inescutcheon abased vert, on an open book Or, a demisun vert.
This augmentation is allowed due to an Augmentation of Arms granted to the submitter at Mists Investiture, Nov 19, AS LVII (2022).
The submitter cares about the sound (none noted) and the gender (male) of the name.
Owen - from NCS “Late Sixteenth Century English Given Names” by Talan Gwynek: Owen [http://heraldry.sca.org/names/eng16/eng16mfreq.html].
of Lancaster - from NCS Ekwall, p. 285, under the header Lancashire / Lancaster, Lancastre Domesday Book, Lancastra 1127.
- formed into a locative with ‘of’ as per English name formation found in SENA Appendix A.
The English name formation <given + locative> is found in SENA Appendix A.
Device:
Azure, a hart’s head affronty erased, on a chief argent three hearts purpure.
The submitter has previously gone by the unregistered name Scath Ros.
The submitter will NOT accept MAJOR changes and cares about the meaning (Gaelic) and gender (female) of the name, as well as requesting AUTHENTICITY for language and/or culture (10th century Gaelic).
Skye - from: the island associated with Celtic Goddess Scathach.
O’Dubhda - from NCS Woulfe: <Dubhda> is the correct surname form, dating to the 10th century King of Connacht, Aedh Ua Dubhda, who was the son of Dubda mac Connmhach, quoted at Library Ireland [https://www.libraryireland.com/names/od/o-dubhda.php] (also NCS) documents <Ó Dubhda>.
-formed to the genitive by adding <O’> meaning descendant of, no documentation provided for this formation.
-The West College notes: the feminine genitive form is <inghean Ui> followed by <eponymous clan ancestor's name in genitive form>. Thus, the suggested feminine name would be <inghean Ui Dubhda>. Pronounced: inghean Ui Dood.
The name formation documentation is dependent on the documentation found for the name.
Device:
Vert, on a pall inverted between three triskelion of spirals argent, a corgi statant vert.
The previously registered Edric Rannulf is to be retained as an alternate.
The submitter cares about the gender (female) of the name.
Susan - from NCS “Feminine Given Names in A Dictionary of English Surnames, Part Three: The Names H-Z” by Talan Gwynek: Susan; 1206 [http://heraldry.sca.org/names/reaneyHZ.html].
Rannulf - this name can be used due to the Existing Registration Allowance, but can also be documented as from the Middle English Dictionary sn after [https://quod.lib.umich.edu/m/middle-english-dictionary] citing Rannulf of Dunholme in an1100 (Peterborough Chronicle (a1121) [Peterb.Chron.]).
The English name formation <given + unmarked patronymic byname> can be found in SENA Appendix A.
The submitter will NOT accept MAJOR changes and cares about the language and/or culture (Viking Age) and gender (male) of the name.
Thialvi - from NCS Peterson p.225, under header ‘Þ - Þialfi mn.’ Was used as a personal given name during the Viking Age. The spelling ‘Thialvi’ is listed as an alternative and was selected instead of ‘Þialfi’ due to personal preference, but the submitter will accept any of the listed spellings.
Ulfsson - from NCS Peterson p.242, under header ‘U - UlfR mn.’ Was used as a personal given name and a byname during the Viking Age.
Formed with ‘-sson’ as per NCS “A Simple Guide to Creating Old Norse Names” by Aryanhwy merch Catmael [https://www.ellipsis.cx/~liana/names/norse/sg-viking.html].
The Scandinavian name formation <given + byname> can be found in SENA, Appendix A.
Device:
Per bend bevilled azure and Or, a sun and a wolf rampant regardant counterchanged.
The submitter cares about and requests AUTHENTICITY for the language and/or culture (15th Century England) and the gender (female) of the name.
Thomasina - from NCS Withycombe p.280: “Thomasine(e) (f): dim of Thomas (q.v.), found from the middle of the 14th C. Thomasinus and Thomasina both occur in FA 1346. Thomas was occasionally given to girls (Thomasia occurs in the 14th- and 15th-C records), but the dim Thomasin soon became the usual f. form of the name. In the 16th and 17th C it appears as Thomson, Tomson, Thoasing, Thomison amonst other variants. Lyford (1655) gives it as Thamasin or Thomasin. As Tamasine or Tamsin it still survives in Cornwall. THOMASINA FA 1346.
de Buckley - from NCS Reaney and Wilson, p.70. It includes the following information: "Buckley, Bucklee, Buckleigh: Alan de Buckeleg' 1235-6 FFWa; William de Bockeleye 1332 SRWa; John Buckley 1545 SRW. A common minor placename, cf. Buckleigh in Abbotsham (Devon), Buckley Heath (Sussex), Buckley Green (Warwicks), etc."
The English name formation <given + locative byname> is found in SENA Appendix A.
Device:
Purpure, six roses Or barbed vert seeded argent, on a chief engrailed Or five triquetra purpure.
This is the second resubmission to the West of device for Yrsa.
The first submission was returned by the SCA CoA:
Vert, in fess a bear statant erect sable and an ash tree eradicated argent,
returned on the August 2021 LoAR with the comments:
This device is returned for lack of documentation supporting a sable bear and an argent tree as co-primaries on a vert field. While an IAP for a sable bear on a color field has been demonstrated in the past, SENA A4B says, "The overall design of the submission must be similar to the types of designs that document the use of the non-core style elements. In general, examples must match the submission in style and complexity." Therefore, documentation must also be provided to justify the inclusion of, in this case, the argent tree. Unfortunately, the documentation provided did not satisfy that requirement.
The resubmission addressed the reasons for the return.
The resubmission was returned by the West College:
Per pale argent and vert, a bear salient sable and an ash tree eradicated argent,
returned by the West College at the Sept 2022 meeting with the comments:
This must be returned due to the appearance of marshaling with the use of a simple pale line. If the pale line is complex, the following would be a conflict:
Ingrid Bjørnsdottir, Device, Ansteorra, 06/2018, Per pale embattled argent and gules, a bear rampant sable and a tree blasted and eradicated argent.
The newest submission addresses all of the above.
Per pale sable and vert, in fess an ash tree eradicated between two bears salient addorsed argent.
RETURNS
None!
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