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The Purpose
The Matins Herald is responsible for submissions processing at Kingdom Herald's meetings, which includes:
- Is responsible for the processing of submissions of names, devices, and badges in a timely manner. This involves the conduct of regular monthly meetings held to research the submissions (see note below); the production of Letters of Intent to the College of Arms; the keeping of records of all submissions, whether passed or returned; and the keeping of Minutes of the research meetings which are disseminated on the West Kingdom Herald's website (with the assistance of the Golem Herald) for any interested parties to view for their education and information in a timely manner. If Matins will be unable to conduct one of these meetings, he must appoint someone to conduct it in his absence.
- Is responsible for supervising the submission process at all levels so that no submission suffers undue delay, either in consideration of the submission or in the notification of the submittor of action taken. May specifically require that Principality and local heralds forward submissions in a timely manner, regardless of the review status at that level.
- Is responsible for informing those who have submitted names, devices, and badges of the status of their submissions. This includes issuing Letters of Acceptance, and writing Letters of Rejection for items with which a problem is found at either Kingdom or Laurel level.
- May, with the approval of Vesper, designate a deputy to assist in these tasks.
NOTE: Matins is responsible for online meeting part of the heralds' meetings, in order to include those who cannot attend the meeting in person. There are instructions for Google Meet (part of the Google G Suite set of software available to the West Kingdom) here: Google Meet Instructions
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