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MINUTES OF THE HERALDS MEETING – January 5, 2025
(10:10 AM to 11:08 AM)
ATTENDEES:
Domamir Vlatko syn, Vesper; Edith of Swanesdale, Matins; Victoria of Durham, Sable Swan; Moira of Kent, Seawolf; Catriona inghean ui Chionaodha, Stellanordica; Eilis ni Roibeard O'Boirne, Green Crown; Gwenhwyfaer ferch Gwilym ap Morgan o Erryrys, Green Trumpet; Moira O’Connor, PaL; Aasa Thorvaldsdottir, Green Banner; Eneca Ximenez; Bjorn Jorsalfar of Bearhaven, PEaL; Sæbíorn Forsynn; Richard Talbot of Blackmere, Cornet; Tangwistel Telynores, PaL; Caoilinn Rose Maddox, PaL; Alizan De la Fontaine, Green Cloak; Matilda FitzRichard of Lochaven, Nebuly; Leon von Schrecken, PaL; Na’arah bat Avraham, HE; Jared of Castlewood, PEaL; Marguerite du Royon, PaL; Elewys Gwynne, Black Mark Pursuivant.
COLLEGE OF HERALDS MEETINGS
The January meeting was held in person at West Kingdom Twelfth Night. All future meetings will be held via online conference with the exception of Twelfth Night which will be held in-person only, until Vesper announces otherwise.
Herald’s Meetings for 2025: March 2, May 18, July 13, September 21, and November 16. Meetings usually begin at 11:00 AM and will be held via online/remote teleconference until further notice.
The DEADLINES for submission forms and documentation are: February 19, May 7, July 2, September 10, and November 5.
Submission forms must be complete and received either via EMAIL or hardcopy by the deadline date at midnight to be considered at the next meeting (which is about 11 days later, except December due to holidays and the roadshow meeting prep time needed). If the forms are EMAILED, then payment must arrive by the meeting day. WALK-IN submissions will not be accepted while meetings are held via remote conference.
REPORTS
Vesper (Damir): Coronation was successful. The College is still working on electronic payment for submissions. He is also working with the Scribal Community putting together the Royal signature archive. At the next Kingdom officers meeting, he will be asking for some infrastructure upgrades, including some un-obtrusive lighting for the Royal pavilion and possibly rubber standing mats.
Seawolf (Moira): Investiture was held on November 16, 2024. Things went very well considering Her Highness Hannah was forced to attend "virtually" due to COVID. Variance was obtained from the Board to allow for the "virtual" attendance, and ensure the reign remained valid. Many thanks to Viscountess Gillian Trenowyth, Lady Elewys Gwynne, and Lord Moss of Little Marsden for heralding, and to Lady Faun Woods for providing the technology and tending the "virtual" Hannah.
Sable Swan (Victoria): Except that Investiture is coming up and lots of heraldic help will be needed. There are some needed Ceremony revisions in the queue.
Sable Swan is seeking a successor.
Stellanordica (Catriona), Successor (Anne): Events are happening, and Catriona thinks reports are being submitted and confirmed in a timely manner (and thanks to Hirsch for all the review and feedback on reports!)
In Oertha, Anne FitzRichard will be her successor as Stellanordica - once they handle some other officer-ship shuffles and training. Details still TBD! The next Principality event will be Coronet later in January.
Their Highnesses have been attending events and giving awards. Their Majesties Thorfin and Tullia visited for Bi-Baronial Yule (and gave awards, but TH did not give any at that event.)
**In Eskalya, Skye Ó Dubhda (aka Scath Ros, or Stacye of Eskalya, mka Stacye Westerlin-Robertson) has been working hard in her new role.
**In Selviergard, Ceara inghean ui Beirichtir is mentoring Freya of Selviergard in the position (as Freya is underage).
**In Winter's Gate, Elena is taking it over officially, they will have a regnum change in soon.
Training will be offered where needed.
Exchequer (Moira): The College remains solvent. Our pre-paid account with the Society College of Arms is fully-funded and in good standing.
Matins (Edith): The rush of heraldic submissions from Kean and Hannah’s reign and the heraldic challenge they issued has passed. This month the Kingdom almost had no submissions to process. To all the Heralds of the West: please make sure you continue to discuss and support our populace in the quest for registration of heraldry. If you are not qualified to consult in a specific situation, please reach out to the College for assistance or connect individuals directly.
Baldric (training deputy): Vesper is running training as a College-wide program, not assigned to a specific individual at this time.
Brachet (vacant), Leveret (Ræv).
Green Cloak (Alizan): Green Cloak is looking for a successor. The College is allowing that a successor does not need to transport and setup Heralds Point so long as they have a pavillion of their own and will set up their pavillion to allow for use by the Heralds.
Green Crown (Eilis): Many long courts happened. New ceremonies were put in place. New laws were read into place to update ceremonies. There is one more ceremony pending and then the Books will be re-printed.
Green Trumpet (Gwenhwyfaer): Nothing to report.
Green Banner (Aasa): She has not taken the Table to an event since the last meeting, but is regularly traveling with the Table. If you would like to request the Table at a specific event, please reach out to Aasa in advance to discuss scheduling and she will make every effort. She has been doing a lot of consultation online through a variety of mediums.
Golem (Hirsch): Lots of Court Reports have come through and been processed. Unfortunately the Cynaguan reports took some effort on the part of Golem, as they hadn’t been submitted. Luckily the Princess had a spreadsheet with a listing of awards given that hadn’t been reported yet, and Golem generated the court reports himself, which Her Highness quickly confirmed, and all appears to be caught up. It would be helpful if the Principality Heralds attempted to stay on top of these, even if they aren’t at the event in question – following up to see who the Court Herald was, and making sure reports are done in a timely fashion.
Other than that, it’s been fairly quiet. Golem is anticipating a new ceremony or two for the Kingdom ceremony book in the near future, possibly before the meeting, as this report is being written the weekend before 12th Night.
As always, if you see issues on the website, the awards list, etc., please let Golem know, so that they can be addressed (if Golem isn’t told about a problem, he can’t fix it).
ANNOUNCEMENTS / Other Business
GENERAL ANNOUNCEMENTSFacebook Page: The West Kingdom Heralds' have their own page on Facebook, announcements, help with consultation, and more are often done there:
https://www.facebook.com/groups/302970543102065/
The West Kingdom web team have added a Discord channel for heraldry, which is used for consultation, look for the #heraldry group.:
MAILING LIST: The Yahoo hosted mailing lists have been closed by the folk at Yahoo. At this time, we no longer have a means of communicating with the College of Heralds except the Facebook Page noted above, or via email. To make it possible to post announcements from senior staff heralds, there is a new Announcements page (link removed, as this page was not used and removed from the site).
ELECTRONIC RESOURCES: Many interesting heraldic links can be found through the SCA Heraldry web page at https://www.sca.org/heraldry, including the Laurel home page, the on-line Armorial and Ordinary (with search capabilities) and The Academy of St. Gabriel (an onomastic and heraldic consultation service). The West Kingdom Heraldry site and the West Kingdom Awards List can be accessed through the West Kingdom site, https://www.westkingdom.org. Heraldic queries may also be addressed to Vesper at herald@westkingdom.org -- answers may take a few days.
Also see above for the Kingdom Heralds' Facebook page and Discord channel.
BRACHET MEETINGS
Contact brachet@heralds.westkingdom.org for external commenting participation.
FROM THE LOARS
The cover letters, acceptances and returns for the past can be found at https://heraldry.sca.org/loar/. If you are interested in responding to some of the calls for commentary put out by the Laurel Sovereign of Arms, please be sure to visit the site.
October, 2024 LoAR (printed November 24, 2024) (West - July 28, 2024 LoI)
Cover Letter
West Acceptances - October LoAR
West Returns - October LoAR
In Service,
Edith of Swanesdale, HE,
Matins Herald
SUBMISSONS – January (2025)
ITEMS SENT TO LAURELHallþórr Úlfgarðarson (NEW Name & Device sent to Laurel)
This name and device were previously included in the May 2024 ILoI but were not considered at the time due to Admin reasons.
The submitter will NOT accept any changes to the name and cares about the gender (male) of the name.
Hallþorr: [Lind] c. 460 s.n. Halldórr.
Úlfgarðarson: patronymic formed from Úlfgarðr, [Lind] c. 1048 header form.
The Scandinavian name formation <given + patronymic byname> is acceptable per SENA Appendix A and is using all accents and diacritical marks.
Device:
Azure, two snakes erect intertwined with tails nowed argent.
RETURNS – January (2025)
None!
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